Recruitment Administration Specialist

About Us

Work with the World of Talent.

Global, culturally diverse, inclusive, and innovative - welcome to AMS, where talent is our world. Over the last two decades, AMS has redefined the landscape of talent outsourcing and consulting. From pioneering the concept of RPO to continually revolutionising how organisations approach talent acquisition, AMS stands as a world leader in the industry.

Committed, engaged, and inspired, we feel a real sense of belonging, and all have one thing in common: a real passion for talent. Become part of this world and make a difference with us.

The Role

Our role will give you a chance to build and maintain strong working relationships between all parties including Recruiters, Hiring Managers, and other stakeholders. Ready for a challenge?

As a Recruitment Administration Specialist you will work directly with the client, suppliers, and the Client Services teams. You will act as one of the main points of contact for all queries relating to the service provided and taking responsibility for the resolution of those queries to a satisfactory conclusion

Key Accountabilities

What you’ll be doing:

• Workload management
• Ownership of the group mailbox when applicable
• Ensures data integrity, accuracy and SLAs are met
• Ensures compliance of the Operation Manuals and other process documentation
• Responds to questions about escalations and provide support where required
• Conducts quality assurance audits as it relates to the pre hiring process
• Acts as the final checking mechanism for the RPO process
• Coordinate ad hoc projects
• Actively participate in various operational calls
• Have full knowledge (SME) of the operational process
• Coordinates and facilitates interview scheduling and escorts candidates during in-person interviews
• Conduct 1-9 Verifications as part of the onboarding process
• Coordinate travel for candidates when requested by the hiring team
• Generate offer letters
• Generate and send out Welcome communications for new hires
• Compiling new hire paperwork on a weekly basis
• Assist with pre hire activities for contingent hiring program

Skills & Experience

You’ll need to demonstrate:

• 1-2 years of experience supporting recruiting administrative activities in a fast-paced environment
• Basic knowledge and understanding of the recruiting lifecycle process
• Strong organizational and communication skills
• Ability to multi-task while meeting tight deadlines
• Experience in working with different accounts and/or dealing with various admin activities § Grounded knowledge of business
• Experience working in a performance-based environment
• Problem-solve situations as they arise
• Experience working with multiple stakeholders
• Experience working with various tools such as Microsoft office, Oracle, eVerify, etc.
• Fluency in English and Spanish is a must

Preferred Requirements:

• Experience in an office environment
• Previous experience working for a large/global enterprise organization

Other

Why AMS?

At AMS, we recognise the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems.

We come from every walk of life, and our culture is open and inclusive. Our people enjoy flexibility, autonomy, and being trusted to work their way. We offer you career opportunities in every direction you want to explore. It’s our world but you can do it your way.

We offer:

• Full training and support
• High value and challenging work
• A vibrant, diverse, and collaborative culture
• Flexible working
• A competitive reward and benefits package*
• The opportunity to embark on a recruitment career with one of the world’s leading recruitment companies

• Details may vary slightly depending on your location, local labor law, etc.

Our culture of inclusion and belonging.

We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [email protected] or make a member of our Talent Acquisition team aware at any time.

Hit the Apply now button to get your journey started!