Specialist, Recruitment Administration

About Us

Join our World of Talent. We look to you.

Global, culturally diverse, inclusive, and innovative - welcome to AMS, where talent is our world. Over the last two decades, AMS has redefined the landscape of talent outsourcing and consulting. From pioneering the concept of RPO to continually revolutionising how organisations approach talent acquisition, AMS stands as a world leader in the industry.

Committed, engaged, and inspired, we feel a real sense of belonging, and all have one thing in common: a real passion for talent. Become part of this world and make a difference with us.

The Role

Our role will give you a chance to build and maintain strong working relationships between all parties including Recruiters, Hiring Managers, and other stakeholders. Ready for a challenge? We would like to talk with you!

As a Recruitment Administration Specialist, you'll play a crucial part in our Talent Acquisition process, ensuring smooth and efficient operations at every step. Your responsibilities will focus on managing candidate databases, scheduling interviews, coordinating communication and facilitating the onboarding process. You'll focus on maintaining candidate records, tracking progress, and providing administrative support to the recruitment team.

Key Accountabilities

What you’ll be doing:

• Ownership of the group mailbox when applicable.

• Ensures data integrity, accuracy, and SLA compliance.

• Ensures adherence to Operation Manuals and process documentation.

• Responds to escalation questions and provides support as needed.

• Conducts quality assurance audits for the pre-hiring process.

• Acts as final checking mechanism for the RPO process.

• Coordinates ad hoc projects.

• SME with full knowledge of the operational process.

• Coordinates and facilitates interview scheduling; escorts candidates during in-person interviews.

• Conducts I-9 verifications as part of onboarding.

• Generates offer letters and welcome communications for new hires.

• Compiles new hire paperwork weekly.

• Assists with pre-hire activities for the contingent hiring program.

Skills & Experience

You’ll need to demonstrate:

• Strong experience supporting recruiting administrative activities in fast-paced environments.

• Strong experience in the recruiting lifecycle process and the onboarding process.

• Ability to multi-task and meet tight deadlines.

• Fully bilingual in English and Spanish; Portuguese is a plus.

• Experience managing various admin activities across multiple accounts.

• Grounded knowledge of business.

• Experience in performance-based environments.

• Strong attention to detail, problem-solving skills, and a detail-oriented mindset.

• Experience working with multiple stakeholders.

• Experience with tools such as Microsoft Office, Oracle, eVerify, etc.

Preferred Requirements:

• I-9 processing experience

• Office environment experience

• Experience in large/global enterprise organizations

Other

Why AMS?

At AMS, we recognise the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems.

We come from every walk of life, and our culture is open and inclusive. Our people enjoy flexibility, autonomy, and being trusted to work their way. We offer you career opportunities in every direction you want to explore. It’s our world but you can do it your way.

We offer:

• Full training and support
• High value and challenging work
• A vibrant, diverse, and collaborative culture
• Flexible working
• A competitive reward and benefits package*
• The opportunity to embark on a recruitment career with one of the world’s leading recruitment companies

• Details may vary slightly depending on your location, local labour law, etc.

Our culture of inclusion and belonging.

We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [email protected] or make a member of our Talent Acquisition team aware at any time.

Hit the Apply now button to get your journey started!