Bilingual Events Coordinator

At JLL we have a great commitment to diversity, which is why we promote the inclusion of all people on equal terms; that is, we do not discriminate based on disability, sexual orientation, gender identity, sex, race, ethnic group, religion, and/or physical appearance.

Bilingual Events Coordinator

What this job involves: The Events Coordinator will provide support to the Site and/or Assistant Facility Managers and Events Manager where applicable with operational activities in events, vendor oversight and equipment and supplies. They will also provide assistance with maintenance and operations, accounting and finance, occupancy services and helpdesk as needed.
This role requires an enthusiastic, proactive individual, an outstanding communicator with the ability to deliver incredible: customer service, organization, collaboration, leadership, and team development.

Benefits to eligible employees, include :

• Direct Hiring by the company.

• Base Salary.

• Legal benefits: IMSS, vacations, vacation bonus, bonus.

• Life Insurance + death support

• Psychological, Medical, Nutritional, Legal, Financial and Veterinary Consulting (remotely)

• HANU: Digital wellness platform, where you can find +1250 training videos of disciplines. All content based on three pillars: body, mind and nutrition .

• Constant training: +15,000 courses

• Major Medical Expenses Insurance

• Food Vouchers

• Saving Fund
  

We are currently seeking a dynamic individual for the role of Bilingual Events Coordinator to join our team:

• Location : Lomas de Chapultepec, CDMX

• Work schedule : Monday to Friday from 9 am to 6 pm

• Work model : on Site
  

What is your day to day?

• Oversee the full life cycle of events from inception, client collaboration and scheduling to implementation for experiences ranging from meetings to elaborate productions

• Manage an events program and calendar for as many as 65 events per week in meeting and event spaces across multiple buildings

• Coordinate activities of onsite meeting and events team and assist with event set ups

• Managed events sponsored by REWS

• Collaborate with other providers, acting as a single team with peripheral services to include internal and external production, catering, security, facilities, janitorial, movers and equipment providers

• Design fun, educational, social and participatory events engaging the client population (in excess of 3,500 people across multiple locations)

• Lead the evaluation and feedback process post-event and create plan to implement changes and improvements

• Communicate proactively, accurately and impeccably both verbally and in writing

• Maintain the highest level of customer satisfaction, as evidenced by post-event surveys and general client feedback

• Maintain Events Playbook - innovate and update regularly

• Provide coordination and support events, meeting and conference facilities as required.

• Knowledge of all applications of the Client, and update the site pages of the site.

• Proactively develop and manage client relationships ensuring expected service levels are achieved or exceeded

• Foster an environment of constant, quality communication between the team and the client

• Comply with all requirements of the Client contract and meet or exceed Key Performance Indicators

• Deliver an exceptional quality of service to the client, as reflected by client feedback

• Actively support an environment of teamwork, co-operation, performance excellence and personal success.

• Participate in the individual performance management program, and personal development planning

• Act as an ambassador for JLL by behaving consistently with cultural and ethical requirements

• Assist the Event Requestor, Client and Site Services Manager to achieve or exceed financial targets and ensure effective, efficient and economic operation of assigned responsibilities.

• Ensure that operational expenditure for the site/s is managed within agreed budgets and identify efficiencies

• Assist with the annual budgeting and quarterly forecasting processes for the site/s.

• As requested by the Regional/Site Services Manager, prepare current financial year budget spend reports (actual vs. budget, variance etc.).

• Manage payments to vendors where applicable, using available systems, complying with all relevant policies

• Provide accurate event, financial, and KPI reporting to both the client and JLL
  

Desired experience and technical skills