Executive Assistant

This is a full-remote position.

Who we are.

True Omni is changing the way our customers and marketers use technology to buy, sell and inspire its customers. A new world of utilizing self-service solutions from interactive experiences, mobile and signage is the next generation of customer engagement. Our products are built to engage users on an emotional level and built to drive convenience, efficiency, better data and revenue.. We’ve experienced consistent growth since launching in 2018 and won many awards for Kiosk design, and signage solutions. We work hard each day to connect and define new experiences for the biggest brands in travel, hospitality and retail. Join us for the next chapter and help us build this company together.

Some things you might want to know about True Omni.

• Work with some of the most motivated and best and brightest in the business. Be part of our team of innovators that are passionate about what we are doing.
• We’ve been focused on the growth of every person in the company – if you want to learn and build your horizons, the ability for advancement is made available to everyone
• We virtualized our company, work anywhere in the world, or set up shop in some of our main hubs like Old Town Scottsdale, Guadalajara, Cancun, or Miami.
• Connect with travel opportunities to meet our clients around the world, gain experience in travel industries that are using technology to change the world.
• We love our employees and we take care of them with health, dental, and vision insurance plans as well as paid vacation and holidays.

Job Summary:

True Omni is seeking an experienced Executive Assistant to join our team. The ideal candidate will be adept at managing the schedule and travel arrangements for our executive team, ensuring smooth operations and effective time management. This role requires exceptional organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment. If you thrive in supporting high-level executives and enjoy tackling challenges with efficiency and professionalism, we want to hear from you.

Responsibilities:

Administrative Management and Office Coordination:

• Manage daily office operations, including correspondence, scheduling, and supplies.
• Oversee physical and digital filing systems.
• Coordinate travel arrangements and accommodations.
• Schedule meetings, events, and ensure efficient office equipment operation.
• Manage facility maintenance, repairs, security, and office budgets.
• Assist in onboarding new employees and workspace setup.

Communication and Collaboration:

• Facilitate effective communication among team members and departments.
• Serve as a liaison between management and staff.
• Foster a positive and inclusive work environment.
• Coordinate and distribute internal communications.

Executive Support:

• Efficiently manage executive team calendars and schedule meetings.
• Arrange domestic and international travel for executives.
• Serve as a primary point of contact for internal and external communications.
• Prepare meeting agendas, presentations, and materials.
• Organize and maintain digital and physical files and records.
• Manage executive expense reports and reimbursements.
• Provide project support and proactive follow-up.
• Cultivate positive relationships with internal and external stakeholders.
• Anticipate and address challenges to support the smooth functioning of the executive office.
• Handle sensitive information with discretion and confidentiality.

Qualifications:

• 5 years experience
• Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives.
• Exceptional organizational skills and attention to detail, with the ability to multitask and prioritize effectively.
• Strong communication and interpersonal abilities, with a professional and polished demeanor.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Ability to adapt to changing priorities and work independently with minimal supervision.
• Discretion and confidentiality in handling sensitive information.
• Experience in booking travel and making reservations is required
• Bachelor's degree or equivalent experience preferred.

Job Type: Full-time

Pay: $20,000.00 - $28,000.00 per month

Experience:

• Executive Assistant: 5 years (Preferred)
• supported C-level executives: 5 years (Preferred)
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook): 3 years (Preferred)
• handled confidential or sensitive information: 5 years (Preferred)
• managing US travel arrangements/bookings: 2 years (Preferred)

Work Location: Hybrid remote in 45100, La Villa, Jal.